Receiving Process
Receive purchase-order stock, record exceptions, and close completed receipts.
Starting the Receiving Process
- Navigate to ShipOS → Purchase Orders (opens the Cybership dashboard in a new tab)
- Click on the PO you want to receive
- Verify PO status is
Pending(notClosed) - Click Start Receiving
Receiving Workflow
- Scan Product Barcode: UPC or SKU
- Confirm Quantity: Defaults to 1 unit (editable before confirmation)
- Scan Location Barcode: Destination bin
- Repeat
Scanner shows running totals ("12 Accepted / 15 Ordered") and progress percentage. Each scan updates inventory immediately.
Advanced Receiving Features
Lot Tracking
- Click Activate Lot on the line item
- Enter lot code, expiration date, quantity, location
Multiple lots per product supported. Each lot has separate inventory tracking.
Rejections
- Click the rejected quantity field (displays current rejected count)
- Enter quantity, reason, notes, optional photo attachments
Multiple rejection reasons per product supported. Rejected quantities do not increase inventory.
Multi-Location Putaway
Receive same product into different bins, store different lots in different locations, route products to specific zones.
Bulk Actions
Receive As Expected: Auto-fill remaining quantities for selected items
Change Location: Assign same location to multiple items
Print Barcodes: Generate labels for received items
Bring to Front: Move selected items to top of list
Partial Receiving
- Receive only items that arrived
- Leave remaining items at zero
- PO inventory status shows
Partially Received - Continue receiving when next shipment arrives
Over-Receiving
Can accept more quantity than ordered (bonus items, corrections, etc.). Inventory increases by full accepted amount.
Closing Purchase Orders
Automatic: At 100% received, system prompts to close PO or keep open
Manual: Options menu → Close Purchase Order
Closed POs cannot accept new receivals. To continue receiving, re-open the PO by changing its status back to Pending, or create a new PO for additional inventory.
Inventory Updates
Accepted stock is recorded at the selected location with its lot and expiration details. Sale availability and picking eligibility depend on location flags and allocation; see Understanding Inventory.
Troubleshooting
Related Topics
- Purchase Orders Overview - Creating and managing purchase orders
- Inventory Management - Viewing and adjusting stock levels
- Mobile Putaway - Organizing received inventory using the mobile app